Procurement Manager

Central Region Water Board is a statutory corporation legally mandated by the Waterworks Act No. 17 of 1995 to provide water and sanitation services in all towns and market centres in the central region except Lilongwe City.

Vacancies have arisen which the Board would like to fill immediately. Job and person specifications for the positions are as follows:

Procurement Manager (Grade: CRWB 3)

Key duties and responsibilities

1. Undertakes complex and multifaceted strategic sourcing, contracting, procurement and supplier oversight of assignments within the framework of the Public Procurement Act and Regulations.
2. Prepares annual Procurement plans and quarterly/ annual procurement reports
3. Prepares bidding documents and advertisements and Analyses bid proposals and specifications and advises the Internal Procurement Committee where he or she serves as Secretary.
4. Facilitates tender evaluation process, preparing specifications and the bidding process for commodities, services and contracts in liaison with user  Departments and relevant section Heads of the Board and then producing evaluation reports.
5. Monitors progress of procurement projects cluring implementation and facilitates payments of suppliers according to contract terms
6. Overall Supervision of the Procurement and Supplies Unit and ensuring continued capacity development of its staff.
7. Reviews and seeks Board approval for new and improved purchasing procedures to maintain economy and efficiency of procurement services
8. Takes charge of the procurement, logistics and insurance functions of the Board.
9. Leads in preparing annual procurement, logistics and insurance plans and their related budget estimates including the preparation of monthly and annual implementation reports in respect of the Board’s supply, logistics and insurance programs.
10. Undertakes strategic sourcing, procurement and supplier oversight of assignments within the framework of the Public Procurement Act and Regulations.
11. Ensures accurate recording of all proceedings of the Internal Procurement Committee where he/she serves as secretary to ensure timely production of IPC minutes
12. Reviews bid documents and evaluation of bidders, in liaison with the office of the Director General of Public Procurement and suppliers.
13. Advises management and stakeholders on matters relating to procurement, logistics and Insurance and submits various relevant periodic reports to the CEO for decision-making.
14. Coordinates quarterly and annual stocktaking programs in Board’s warehouses and continuously reviews stock balances in various warehouses of the Board to avoid stock-outs and leakages.
15. Produces consolidated reports on the Board’s water systems parts and spares stock levels, logistics, and insurance matters on a weekly, monthly and annual basis based on zone and scheme offices reports and submits them to the Chief Executive Officer.
16. Initiates the scouting for new or additional water system parts and spares suppliers, and engages them in consultations and negotiations within the premises of the Public Procurement Act.
17. Participates in negotiating with both financial institutions and suppliers within and outside the country on financial transfers to facilitate the availability of stock.
18. Liaises closely with relevant heads of departments/ Division on the demand levels for material items to ensure that the right type of items of the right quality is made available at the right outlets at the right time in the right quantities as required by the customer.
19. Negotiates with transporters on appropriate and favorable modalities for the shipment of material items to ensure economy and value for money for the Board.
20. Attends various meetings related to procurement issues to represent the interests of the Board.
21. Answering queries related to procurement matters referred to him/her.
22. Any other duties relevant to the post as assigned from time to time.

Minimum qualification and work experience

• A Master’s degree in Business Administration or Logistics and Supply Chain Management plus 5 years’ postgraduate experience in the procurement and supplies field.

If you feel you fully qualify for the position, as per above specifications, please submit your curriculum vitae containing details of three (3) traceable referees and a covering application letter in a sealed envelope clearly marked the position you are applying for.

The submissions for the vacancy applied for should be made no later than 30th November, 2026 to the:

Chief Executive Officer
Central Region Water Board
Off-Chilembwe Highway
Murry Road
Private Bag 59
Lilongwe.

Central Region Water Board is an equal opportunity employer, and all who are qualified are encouraged to apply.