Assistant Accountant

VACANCY ANNOUNCEMENT

Timotheos Foundation is a local Malawian Christian charity organization whose primary objective is to support and care for orphans and other vulnerable children in Malawi. The Foundation was established on 1 September 2011 and was officially registered under the Trustees Incorporation Act of Malawi on 3 July 2012. The organization is affiliated with the Council for Non-Governmental Organisations in Malawi (CONGOMA) and the NGO Board of Malawi. Timotheos Foundation is seeking to recruit competent, committed, self-motivated, enthusiastic, and God-fearing Malawian nationals to fill the positions detailed below;

Position                                 : Assistant Accountant

Reporting to                         : Manager Finance and Administration

Location                                : Head Office, Blantyre

Status of Employment         : 1 year contract and renewable

Overall responsibilities

The Assistant Accountant supports the accountant in processing and reconciling financial transactions, ensuring accurate record-keeping and compliance with finance procedures.

Key roles and responsibilities

• Administer petty cash and cash advances and liquidations.
• Posting payments and receipts into QuickBooks.
• Support preparation of bank and petty cash reconciliations.
• Prepare bank payment vouchers and ensure proper approvals.
• Prepare and initiate electronic payments via FDH One Click.
• Assist in preparing and processing journal entries.
• Support payroll adjustments for taxes and pensions, loan recovery and Mudi Sacco deductions.
• Organize payslips and disburse to the employees.
• Prepare school summaries from Mpamba account and send them to Accounts Assistant
• Reconcile income from school fees, farm operations, and other sources.
• Assist in quarterly financial report preparation.
• Assist in providing support for external audit processes by providing required records.
• Assist in disbursement of cash when required.
• Ensure proper filing of vouchers and supporting documents.
• Perform other duties as assigned by the Accountant or Manager Finance and Administration.

Competences

• Knowledge of QuickBooks or other accounting systems.
• Strong organizational and multitasking skills.
• Ability to maintain confidentiality and follow internal controls.
• Good teamwork and communication skills.
• Integrity and accuracy in financial tasks.

Personal attributes

1. Subscribe to the Christian foundation and purpose of the organization.
2. Be a faithful and active Christian.
3. Integrity and Confidentiality: Demonstrates high level of honesty and discretion in handling financial matters.
4. Attention to Detail: Ability to work meticulously, ensuring accuracy in transactions, bookings and reports.
5. Communication Skills: Ability to interact professionally with senior staff members, other employees, students, guardians, suppliers and employees from Head Office.
6. Humbleness: Friendly with a service attitude towards the organization and respecting others.
7. Analytical Thinking: Capable of analyzing financial data, identifying discrepancies, and providing solutions.
8. Proactiveness: Takes initiative in identifying and implementing financial and administrative improvements.

Education & work qualification

• Bachelor’s degree in accounting/finance.
• At least 2–3 years’ work experience in NGO related accounting.

How to apply

All qualified and interested candidates who meet the stated requirements must submit their application letters and current Curriculum Vitae, including copies of relevant certificates, indicating three traceable referees and their telephone numbers to the post address given below.

Timotheos Foundation

P.O.BOX 30221,

Chichiri, Blantyre 3.

Email: recruitment@timotheos.org

Note: Closing date for the receipt of completed application letters is 12:00 Midnight of Saturday, 22^nd August 2026. Only short-listed candidates will be invited to attend the interview.