Don't miss out on the Auctions for Invitation to Tender – Provision of Accommodation and Conference Related Services in Lilongwe, Malawi at Oxfam in Malawi in Malawi. Interested candidates are encouraged to submit their applications before the closing date on September 15, 2026. Make sure to follow the application instructions below carefully. Please ensure to mention you found this opportunity on NyasaJobs.com website when submitting your CV and application to the employer or when making online applications for organizations.

Tender Reference: TD-MWLLW-26-0302-MWLLW-0290

Tender Title: PROVISION OF ACCOMMODATION AND CONFERENCE RELATED SERVICES IN LILONGWE, MALAWI

Date: 5TH SEPTEMBER 2026

Background Information

Oxfam in Malawi is implementing the Rooted in Diversity (RID): Partnership for Food Security and Livelihoods Project, with support from the Norwegian Agency for Development Cooperation (Norad). The project is being implemented from January 2024 to December 2028. In Malawi, the RID Project is implemented by Oxfam in partnership with the Department of Agricultural Research Services (DARS) under the Ministry of Agriculture, the Circle for Integrated Community Development (CICOD) and the Evangelical Lutheran Development Services (ELDS), with implementation focusing on Dowa and Nkhotakota Districts. At programme level, RID is coordinated by Participatory Ecological Land Use Management (PELUM) Uganda as the grant holder and is implemented across Malawi, Uganda and Niger, bringing together a consortium of organisations and research institutions working on agrobiodiversity, resilient food systems, sustainable livelihoods, research and innovation, and policy engagement.

As part of its programme management, learning and coordination processes, RID partners convene an Annual Partners Meeting to review progress, and reflect on implementation experiences. The 2026 RID Annual Partners Meeting will be hosted by Oxfam in Malawi and will bring together more 80 participants from Malawi, Uganda and Niger, as well as representatives from Oxfam Netherlands, CIRAD, ICRISAT and PELUM Uganda, in its role as the Programme Management Unit. The meeting will be held under the theme:

In view of the above, Oxfam in Malawi invites eligible and suitably qualified service providers to submit bids for the provision of accommodation, conference facilities, meals, refreshments and other related conference services in accordance with the requirements and specifications below:

Lot	Quantity	Category	Dates	Remarks
1	80 people	Accommodation, single room	Check in 27th September 2026, Check out 3rd October 2026	Bed & Breakfast
2	8 people	Accommodation, single room	Check in 23rd September 2026, Check out 27th September 2026	Bed & Breakfast
3	80 people	Full Conference Package, including Meals	On September 28th, 29th, 30th October 1st and 2nd 2026	Including refreshments (morning and afternoon), lunch and conference facilities
4	17 people	Full Conference Package, including Meals	On 26th September 2026	Including refreshments (morning and afternoon), lunch and conference facilities

• Bidding will be conducted in accordance with closed tender procedures contained in Oxfam International Procurement and Regulations and is open to all eligible bidders.
• Interested illegible bidders may obtain a complete set of bidding documents in English from the Oxfam.
• The collection of the Tender Dossier is from Tuesday, 8th September 2026 to Friday 11th September 2026.
• Request a Tender dossier through procurement.malawi@oxfam.org.uk. No hard copies shall be issued.
• The deadline for submission of bids is Tuesday 15th September 2026 at 2pm upon conditions in the tender document.
• Electronic Bids clearly marked “Supply of Category ” should be sent to procurement.malawi@oxfam.org.uk, and addressed to;
  The Procurement Committee
  Oxfam in Southern Africa,
  Malawi Office
  Green Heritage Building, 2nd Floor
  Private Bag B331
  Lilongwe 3
  MALAWI

No late tenders will be accepted. Oxfam reserves the right to accept part of the tender, to reject all tenders or cancel the entire tendering process and is not bound to accept the lowest or any bid.

Please note that only the successful bidders will be contacted directly for the final processes and tender outcome.