Study Coordinator

The Malawi – Liverpool – Wellcome – Programme (MLW) (http://www.mlw.mw) is an internationally recognized centre for research and training, funded by the Wellcome Trust in collaboration with our key partners, the Kamuzu University of Health Sciences (KuHes), Liverpool School of Tropical Medicine (LSTM) and University of Liverpool (UoL) among others. We are committed to promoting research and training led by Malawian & International scientists, with the aim of improving the health of people in Malawi and elsewhere in the Region.

The Malawi–Liverpool–Wellcome Programme (MLW) is seeking to hire a Study Coordinator who shall be based within thePathogen Dynamics and Antimicrobial Resistance (DYNAMR) Group and reporting to theDYNAMRGroup Head.

The position is tenable at MLW head offices in Blantyre.

POSITION FUNCTION (PURPOSE):

NeoShieldis a multi-country, multi-disciplinary partnership between neonatal hospital units, national Ministries of Health, and research institutions including the Malawi-Liverpool-Wellcome Research Programme (MLW), London School of Hygiene & Tropical Medicine (LSHTM), and the Zambia National Public Health Institute (ZNPHI).The NeoShield Programme aims to transform the detection, prevention and management of healthcare-associated neonatal infections through strengthened microbiology systems, antimicrobial stewardship, genomic surveillance, digital health solutions and artificial intelligence-supported clinical decision making.

Based at MLW, the NeoShield Study Coordinator will lead the day-to-day operational coordination of the NeoShield Programme in Malawi. The post-holder will coordinate implementation of research activities across clinical, laboratory, and data driven digital health solutions. They will ensure that all activities are conducted in accordance with the approved study protocol, ICH-GCP, GCLP, sponsor requirements, regulatory approvals and MLW policies while serving as the primary operational liaison between MLW, collaborating hospitals, the Ministry of Health and international consortium partners.

Requirements

KEY ACCOUNTABILITIES/RESPONSIBILITIES:The major duties and tasks of this job.

Project Management

• Coordinate implementation of all NeoShield work packages and study activities.
• Develop and maintain detailed project plans, milestone trackers and risk registers.
• Coordinate study start-up, site initiation, implementation, close-out and archiving.
• Participate in the NeoShield Primary Leadership Group Meetings and maintain accurate minutes.
• Monitor progress against deliverables and prepare operational reports for investigators and funders.

Regulatory and Ethics

• Coordinate ethics submissions, amendments and annual renewals.
• Maintain Trial Master File and Investigator Site File.
• Ensure compliance with ICH-GCP, GCLP, MLW SOPs and national regulatory requirements.

Operations, Clinical and Laboratory Coordination

• Coordinate recruitment, follow-up and retention activities.
• Oversee study logistics, procurement, specimen workflows and study supplies.
• Coordinate activities between clinical teams, microbiology laboratories, data managers and international collaborators.
• Support implementation of antimicrobial stewardship, microbiology and infection prevention and control activities.

Quality Management

• Ensure quality assurance systems are implemented. 
• Coordinate monitoring visits, audits and inspections and resolution of findings.
• Monitor protocol deviations and corrective and preventive actions.

Data Management

• Support accurate, timely and complete capture of clinical and laboratory data. 
• Coordinate query resolution and monitor data quality. 
• Ensure compliance with data protection requirements.

Capacity Building and Stakeholder Engagement

• Coordinate staff training and maintain training records.
• Support SOP development and revision.
• Facilitate engagement with hospitals, Ministry of Health and other stakeholders.
• Support dissemination of study findings through meetings, reports and scientific publications.

Administrative Responsibilities

• Assist in formulation of activity plans, budgets and schedules
• Assist with budget monitoring and procurement.
• Maintain inventories and project documentation.
• Coordinate and supervise research project staff.
• Assist in implementation of staff performance appraisals.
• Undertake additional duties assigned by the Principal Investigator.

Professional Responsibilities

• Promote equality, diversity and inclusion.
• Maintain participant confidentiality and data security.
• Comply with MLW policies, health and safety requirements, GCP and GCLP.
• Work collaboratively within multidisciplinary national and international teams.
• Maintain the highest standards of professionalism and integrity.

QUALIFICATIONS

Essential

• Bachelor’s degree in medicine, clinical medicine, clinical microbiology, epidemiology or related clinical/biomedical discipline from a recognized institution.
• At least two years’ experience coordinating clinical or implementation research.
• Good Clinical Practice (GCP) certification.
• Experience with research ethics and regulatory submissions.
• Excellent organizational, communication and project management skills.

Desirable

• Master’s degree in public health, Epidemiology, Global Health, Clinical Microbiology, or related field.
• Experience coordinating multicenter international studies.
• Experience in neonatal health, antimicrobial resistance, microbiology or antimicrobial stewardship.
• Experience with REDCap or other electronic data capture systems.
• Experience in mixed methods research

KEY COMPETENCIES

• Leadership and team coordination
• Strategic planning and organization
• Excellent written and verbal communication
• Stakeholder engagement
• Attention to detail
• Problem solving and decision making
• Ability to manage multiple priorities
• Financial and administrative management
• ​High integrity and professionalism

Benefits

MLW offers an attractive remuneration package which includes a competitive salary package commensurate with the position, a medical aid scheme, 24-hour insurance cover, pension scheme, gratuity benefits redeemable once every year, among others.

MLW also offers opportunities such as scholarships, upgrading and training opportunities to employees. These are based on successful job performance and other set criteria.

Further details of the organization and the role can be found by visiting our website:www.mlw.mw

Applications should be received not later than 4thSeptember 2026.

MLW recognizes its responsibility in safeguarding and protecting communities, research participants and patients with whom MLW is working. Please note that successful candidates will be requested to undergo a safeguarding check prior to appointment and at regular time points during employment.

ONLY SHORT-LISTED CANDIDATES WILL BE ACKNOWLEDGED.

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